Minutes of Ordinary Meeting of Council - Tuesday, 16 August 2022

Minute Ku-ring-gai Council Page

MINUTES OF Ordinary Meeting of Council
HELD ON Tuesday, 16 August 2022

Present:

The Mayor, Councillor J Pettett (Chairperson)

Councillor G Taylor (Comenarra Ward)

Councillors S Lennon & B Ward (Gordon Ward)

Councillors S Ngai & A Taylor (Roseville Ward)

Councillors C Kay & M Smith (St Ives Ward)

Councillor C Spencer & K Wheatley (Wahroonga Ward)

Staff Present:

General Manager (John McKee)

Director Community (Janice Bevan)

Director Corporate (David Marshall)

Director Development & Regulation (Michael Miocic)

Director Operations (George Bounassif)

Director Strategy & Environment (Andrew Watson)

Corporate Lawyer (Jamie Taylor)

Acting Manager Corporate Communications (Sally Williams)

Manager Finance (Angela Apostol)

Manager Governance and Corporate Strategy (Christopher M Jones)

Manager Urban & Heritage Planning (Antony Fabbro)

Governance Support Officer/ Minutes Secretary (Nicole Kratochvil)

The Meeting commenced at 7:00PM

The Mayor offered the Prayer

DECLARATIONS OF INTEREST

The Mayor referred to the necessity for Councillors and staff to declare a Pecuniary Interest/Conflict of Interest in any item on the Business Paper.

No Interest was declared.

DOCUMENTS CIRCULATED TO COUNCILLORS

The Mayor referred to the documents circulated in the Councillors’ papers and advised that the following matters would be dealt with at the appropriate time during the meeting:

Late Items:

GB.14 - Tender NSROC - RFT20-2021 - Road Surfacing, Patching, and Associated Works - 2022 to 2024

Report by Director Operations dated 29 June 2022 and attachment.

GB.15 - 4 Pennant Avenue Gordon – Risk Assessment

Report by Director Operations dated 9 August 2022 with attachments.

Memorandums:

NM.3 Long-term gender equality target

Letter from Coral Ross AM, Chair of Australian Gender Equality Council, supporting Notice of Motion - NM.3 – from Councillors Taylor and Kay.

QN.1 Financial Issues for Norman Griffith Synthetic Development

Response for QN.1 from Director Bounassif

Confidential Late Agenda Attachment:

GB.14 - Tender NSROC - RFT20-2021 - Road Surfacing, Patching, and Associated Works - 2022 to 2024

Attachment 1: NSROC Tender Evaluation Committee Report

166

CONFIRMATION OF ATTACHMENTS TO BE CONSIDERED IN CLOSED MEETING

File: S02499/9

Resolved:

(Moved: Councillors Spencer/Smith)

That in accordance with the provisions of Section 10 of the Local Government Act 1993, all officers’ reports be released to the press and public, with the exception of confidential attachments to the following General Business reports:

GB.6 Audit, Risk & Improvement Committee - Selection of External Independent
Member

In accordance with 10A(2)(a):

Attachment 1: ARIC External Independent Member - EOI Process - Overview of Candidates

In accordance with 10A(2)(a):

Attachment 2: ARIC External Independent Member - EOI Process - Candidate Applications

GB.14 Tender NSROC - RFT20-2021 - Road Surfacing, Patching, and Associated
Works - 2022 to 2024

In accordance with 10A(2)(d(ii):

Attachment 1: NSROC Tender Evaluation Committee Report

CARRIED UNANIMOUSLY

CONFIRMATION OF MINUTEs

167

Minutes of Ordinary Meeting of Council

File: S02131

Meeting held 26 July 2022

Minutes numbered 142 to 165

Resolved:

(Moved: Councillors Smith/Ward)

That Minutes numbered 142 to 165 circulated to Councillors were taken as read and confirmed as an accurate record of the proceedings of the Meeting.

CARRIED UNANIMOUSLY

minutes from the Mayor

168

VALE JUDITH SHATTOCK, FORMER KU-RING-GAI COUNCILLOR

File: CY00766/2

Vide: MM.1

It is my sad duty to inform my Councillor colleagues and the Ku-ring-gai community of the death of a much respected community advocate and former Ku-ring-gai Councillor, Judith Shattock.

Judith Shattock was born in Coonamble in 1934 and settled in Park Avenue, Roseville in 1968 with her husband John and their three young children. She was a Roseville resident for 54 years until her death on 17 July 2022.

Judith – or Judy as she liked to be known – first became involved in the community through the Roseville Chase Kindergarten and Roseville Public School which her children attended.

Her interest in community affairs was sparked by her desire to protect Ku-ring-gai’s natural environment. She joined the Roseville Progress Association and Ku-ring-gai Ratepayers Association, with the aim of seeing development tightly controlled by local planning laws and as a result, the area protected from high density development.

Judith ran for Council in the elections of 1984 at a time when very few women were represented on local councils. In fact, female councillors were still referred to as Aldermen!

According to her daughter, Judith was “selfless and passionate in representing her constituents. She spent endless hours on the phone and visiting homes, particularly the elderly, to address their concerns”.

Serving on Ku-ring-gai Council between 1984 and 1987, Judith became the leader in coordinating the community celebrations for Australia’s Bicentenary in 1988. She was appointed Chair of the Ku-ring-gai Bicentennial Committee and oversaw the local event planning. She was also one of the driving forces behind the improvements to Bicentennial Park in West Pymble, which included an amphitheatre and an elevated boardwalk.

During her term Judith served as Governor of the Eryldene Trust and represented Council on the Maritime Foreshore Committee and NSW Home Care Services.

Judith Shattock will be remembered as a tireless and passionate community volunteer and someone who was ahead of her time in her service to Council. On behalf of our community, I extend my sincere condolences to Judith’s family on their loss.

Resolved:

(Moved: Councillors Pettett)

A. That the Mayoral Minute be received and noted.

B. That we stand for a minute’s silence to honour Judith Shattock.

C. That the Mayor write to Judith Shattock’s family and encloses a copy of the Mayoral Minute.

CARRIED UNANIMOUSLY

PETITIONS

169

The Rainbow Bench - welcoming of all children, parents and community

File: CY00368/12

Vide: PT.1

Councillor M Smith tabled the following petition:

“Our precious rainbow bench is still being discussed. It’s been reduced to a polarisation between life and fear. That bright bench on the corner was an invitation to play, to chat, to meet neighbours. More than a few of the kiddies who play with our troop are neuro diverse. At the rainbow bench they found friends and belonging. Hey, we liked the original bench but the neighbours said we had to comply with council. So we applied for an official bench and got approval. Now they are using the ‘safety’ issue to stop it going in. Having a bench in that spot is a value add for safety as it gives parents a, best vantage point, place to sit and watch for cars and teach children road safety.

Please ‘stand with those of us who want to sit down’ (thanks Mr V) and sign this petition”.

The petition is available through change.org and as at 16 August 2022 there had been 108 supporter comments for this petition.

Resolved:

(Moved: Councillors Smith/Wheatley)

That the petition be received and referred to the appropriate Officer of Council for attention.

CARRIED UNANIMOUSLY

GENERAL BUSINESS

170

Revised Delivery Program 2018-2022 and Operational Plan 2021-2022: June 2022 Biannual Report

File: FY00382/14

Vide: GB.2

To report to Council on the progress of the Revised Delivery Program 2018-2022 and Operational Plan 2021-2022, for the period January to June 2022.

Resolved:

(Moved: Councillors Spencer/A. Taylor)

That the report on the 6 monthly progress review of the Delivery Program 2018-2022 and Operational Plan 2021-2022 for the period January 2022 to June 2022 be received and noted.

CARRIED UNANIMOUSLY

171

Analysis of Land and Environment Court Costs - 4th Quarter 2021 to 2022

File: FY00623/5

Vide: GB.3

To report legal costs in relation to development control matters in the Land and Environment Court for the quarter ended 30 June 2022.

Resolved:

(Moved: Councillors Spencer/Ward)

That the analysis of Land and Environment Court costs for the year ended 30 June 2022 be received and noted.

CARRIED UNANIMOUSLY

172

Investment Report as at 31 July 2022

File: FY00623/5

Vide: GB.4

To present Council’s investment portfolio performance for July 2022.

Resolved:

(Moved: Councillors Spencer/Ward)

That:

A. The summary of investments and performance for July 2022 be received and noted.

B. The Certificate of the Responsible Accounting Officer be noted and the report adopted.

CARRIED UNANIMOUSLY

173

Carried Forward Projects Expenditure - 2021/22

File: S09112/11

Vide: GB.5

To seek endorsement from Council to carry forward the attached list of 2021/22 projects into the current financial year.

Resolved:

(Moved: Councillors Spencer/Wheatley)

A. That Council approve the attached list of carried forward expenditure from 2021/22 to the current financial year.

CARRIED UNANIMOUSLY

174

Audit, Risk & Improvement Committee - Selection of External Independent Member

File: CY00458/10

Vide: GB.6

To consider the appointment of a candidate to the position of External Independent Member of Council’s Audit, Risk & Improvement Committee.

Resolved:

(Moved: Councillors Spencer/Ward)

That Applicant 5 as listed in Attachment A1 be appointed as External Independent Member of the Audit, Risk & Improvement Committee, for a period of two years commencing from 4 September 2022.

CARRIED UNANIMOUSLY

175

Invitation to Streetwork Glam and Grunge Fundraising Event 2022

File: CY00043/14

Vide: GB.7

To inform Councillors of the upcoming StreetWork Glam and Grunge fundraising event that will be held on Saturday, 24 September 2022 at Norths Leagues in Cammeray.

Resolved:

(Moved: Councillors Spencer/Smith)

A. That Council purchases a corporate table for the 2022 StreetWork Glam and Grunge fundraising dinner event.

B. That any Councillors wishing to attend the fundraising dinner advise the General Manager by Friday 26 August 2022.

CARRIED UNANIMOUSLY

176

Additional Measures to reduce illegal tree removal in Ku-ring-gai

File: CY00142/14

Vide: GB.8

To enhance current measures for pursuing investigations and preventing illegal tree/vegetation removal through community education.

Resolved:

(Moved: Councillors Spencer/A. Taylor)

That Council:

A. Write to the Minister for Planning and Environment to lobby for an increase in penalties.

B. Mandate the display of tree application permits at the front of the subject property whilst works are being undertaken.

C. Increase community education regarding illegal tree work, Council’s online approval portal and the significance of the visibility of tree application permits.

D. Increase contractor education regarding Council’s Tree and Vegetation Preservation DCP.

E. Continue to seek legal advice to issue Penalty Infringement Notices for multiple tree breaches on one site.

CARRIED UNANIMOUSLY

177

Heritage Reference Committee Minutes of
16 June 2022

File: CY00413/10

Vide: GB.10

To have Council consider the minutes from previous Heritage Reference Committee (‘HRC’) meeting held on 16 June 2022.

Resolved:

(Moved: Councillors Spencer/Wheatley)

That Council receive and note the HRC minutes from the meeting held on 16 July 2022.

CARRIED UNANIMOUSLY

178

Site Specific Plans of Management

File: S13465

Vide: GB.11

The purpose of this report is to recommend a program to review and update Council’s Site-Specific Plans of Management (PoMs).

Resolved:

(Moved: Councillors Spencer/Ward)

A. That Council maintain Site-Specific PoMs for seven reserves as identified in this report;

B. That staff undertake a review of the following Site-Specific PoMs in order of priority:

- Echo Point Park;

- Firs Estate Cottage and Curtilage;

- Bicentennial Park; and

- Swain Gardens.

CARRIED UNANIMOUSLY

179

Net Zero Communities Strategy for public exhibition

File: S13128

Vide: GB.12

To seek Council’s endorsement of the draft Net Zero Communities Strategy 2022-2027 for public exhibition.

Resolved:

(Moved: Councillors Spencer/Kay)

A. That the draft Net Zero Communities Strategy 2022–2027 be endorsed for public exhibition.

B. That a further report be presented to Council following the public exhibition period outlining any changes and recommended amendments to the draft Net Zero Communities Strategy 2022– 2027 for final endorsement and adoption.

CARRIED UNANIMOUSLY

180

Draft Generic Parks Plan of Management - For Exhibition

File: S13465

Vide: GB.13

To seek Council endorsement of a draft Generic Parks Plan of Management (draft PoM), for submission to the Department of Planning and Environment – Crown Lands for approval to proceed to public exhibition.

Resolved:

(Moved: Councillors Spencer/Kay)

That:

A. Council endorses the Generic Parks Draft Plan of Management, as attached to this report, for public exhibition in accordance with the requirements of the Local Government Act and CLM Act.

B. Council notes the draft advice, as attached to this report, from the Native Title Manager in relation to the Generic Parks Draft Plan of Management.

C. Council submits the attached Generic Parks Draft Plan of Management to the Department of Planning, Industry and Environment – Crown Lands requesting approval to place on exhibition.

D. Council allows officers to amend the Generic Parks Draft Plan of Management, in accordance with the Department of Planning and Environment – Crown Lands requirements, prior to public exhibition.

E. A further report be brought back to Council after the exhibition process has been completed.

CARRIED UNANIMOUSLY

181

Tender NSROC - RFT20-2021 - Road Surfacing, Patching, and Associated Works - 2022 to 2024

File: RFT20-2021

Vide: GB.14

To seek Council's approval to accept the Northern Sydney Regional Organisation of Councils (NSROC) tender for the schedule of rates for supply; supply and delivery; and supply, delivery and laying of asphaltic concrete, including associated road profiling and heavy patching and other work items for the period 2022/2023 and 2023/2024.

Resolved:

(Moved: Councillors Spencer/A. Taylor)

A. Council accept NSROC Tender Evaluation Committee Report recommendation.

B. That the tender rates submitted by ANJ paving, Boral, Downer Edi, Fulton Hogan, State Asphalt and Stateline Asphalt be accepted as the preferred contractors for the profiling, supply, delivery and laying of asphaltic concrete for 2022/2023 and 2023/2024.

C. That the tender rates submitted by C&D Asphalt, J&M Schembri, Planet Civil and Stateline Asphalt be accepted for Patching and Road pavement for 2022/2023 and 2023/2024.

D. That the tender rates submitted by Complete Line Marking and Optimal Civil be accepted for Line and Pavement Marking for 2022/2023 and 2023/2024.

E. That authority be given to the Mayor and General Manager to affix the Common Seal of Council to the instrument for the Contract for the for supply; supply and delivery; and supply, delivery and laying of asphaltic concrete, including associated road profiling and heavy patching and other work items for the period 2022/2023 and 2023/2024.

CARRIED UNANIMOUSLY

182

Turramurra Community Hub

File: S11467-3

Vide: NM.5

Notice of Motion from Councillor Wheatley dated 29 July 2022

In 2017 Council adopted a masterplan for the Turramurra Community Hub. The Hub site is located in the precinct between the railway line, Ray Street and the Pacific Highway in Turramurra and includes land owned by both Council and private landholders. The masterplan provides for the renewal of the town centre including new retail and residential uses, open space and community facilities.

Planning to deliver the project was paused after a Council decision in May 2020, pending the outcome of Ku-ring-gai Council’s comprehensive Local Environmental Plan. Subsequently, in May 2021 Council resolved to recommence planning for the project, including the following tasks:

· Assess opportunities to increase height and density on the site as required to ensure the project is financially viable and is not a burden on ratepayers in the future

· Seek updated advice on market outlook for asset classes (residential/retail/commercial)

· Re-assess the size and standard of all community assets. By reducing the scope of the project, there will be a significant reduction in the cost to build, operate and maintain the assets

· Re-assess the project delivery options

The community enthusiastically embraced the development of the masterplan for the Turramurra Community Hub and has been looking forward to its delivery for many years.

I therefore move:

That a report be provided to Council by October 2022 with an update on planning for delivery of the Turramurra Community Hub.

Resolved:

(Moved: Councillors Wheatley/Spencer)

That the above Notice of Motion as printed be adopted and that a report be provided to Council by October 2022 with an update on planning for delivery of the Turramurra Community Hub including the viability of the project.

CARRIED UNANIMOUSLY

183

Local Government NSW Annual Conference 2022 - Proposed Motions

File: S02046/15

Vide: GB.1

To inform Council that a proposed motion for consideration at the 2022 Local Government NSW (LGNSW) Annual Conference has been received by the General Manager.

Resolved:

(Moved: Councillors Kay/A. Taylor)

Council approves and submits the attached proposed motion to LGNSW for inclusion in the Conference’s business paper.

CARRIED UNANIMOUSLY

184

Planning Proposal for part 4 Pennant Avenue, Gordon - Consideration of Public Exhibition and Public Hearing

File: S13471

Vide: GB.9

For Council to consider the submissions received during the public exhibition of the Planning Proposal for part 4 Pennant Avenue, Gordon.

For Council to consider the public hearing report prepared by the Independent Chairperson following the public hearing for the reclassification of the site.

For Council to determine whether to proceed with the Planning Proposal and make an amendment to the Ku-ring-gai Local Environmental Plan 2015.

Resolved:

(Moved: Councillors Lennon/Ward)

A. That Council note that the report dated April 2022 on the Public Hearing Planning Proposal to reclassify 'Community' land to 'Operational' land, Part of No. 4 Pennant Avenue, Gordon, being the former Gordon Bowling Club site, provides, in section 5:

“The oral and written submissions which were made to the Public Hearing have indicated that there is currently considerable use by local residents of the former Gordon Bowling Club site for a range of public recreation purposes….

[T]he site of the former Gordon Bowling Club land is identified as being located in an area of West Gordon which is identified as Acquisition Priority Ranking 1 and 2 in the Council’s Open Space Acquisition Strategy 2006 Report…

The site of the former Gordon Bowling Club is a valuable Council asset which potentially could be repurposed into a multifunctional public open space and community facility as it is already in Council’s ownership; it is a large site of about 1.12 hectares; the topography of the site is relatively level or gently sloping and could be redeveloped as sporting fields and for other recreational purposes; the site has existing vehicular and pedestrian access via Pennant Avenue and pedestrian access via the pathway access handle to Bushlands Avenue as well as provision of an existing parking area for about 30 motor vehicles; the site has an existing club house, amenities and storage buildings.

Conversely, it would difficult and expensive for Council to purchase a comparable sized site to the former Gordon Bowling Club site that would be suitable for a large sized site for multipurpose recreational and community facilities in the West Gordon area….

In conclusion, it is my opinion as the Chairperson of the Public Hearing that Council should re-evaluate whether to proceed with the proposed reclassification of the site from “Community” to “Operational” land as a part of the overall Planning Proposal or, alternatively, investigate retaining the site as RE1 public recreation zone land under the Ku-ring-gai LEP and to remain classified as “Community” land to be repurposed as a multifunctional public recreational and community facility, including the potential for sports fields for the benefit of the local community.”

B. That Council does not adopt the Planning Proposal to rezone and reclassify land at 4 Pennant Avenue, Gordon

C. That staff investigate uses by other local councils of their former bowling club sites and report to Council on use of this site as a multifunctional public recreational and community facility, including the potential for sports fields for the benefit of Ku-ring-gai resident

D. That staff investigate and report to Council on state and commonwealth money to fund the development of the preceding use, along with funding and other proposals made to staff by Ku-ring-gai residents and bodies

For the Resolution: Councillors Kay, Lennon, Ngai, A. Taylor, G. Taylor and Ward

Against the Resolution: The Mayor, Councillor Pettett, Councillors Smith, Spencer and Wheatley

CARRIED

185	4 Pennant Avenue Gordon – Risk Assessment File: S13604 Vide: GB.15
	For Council to consider the risk assessments undertaken at 4 Pennant Avenue Gordon and determine whether to restrict public access to the site.
	MOTION: (Moved: Councillor A.Taylor/Kay) Regarding the staff recommended safety measures we note that only 3 of 22 inspection sites identified microscopic levels of asbestos greater than the mandated tolerance levels, and that all three were in the north east corner of the site. The remaining physical risks have not resulted in significant reported incidents and do not appear to exceed community risk tolerances. We therefore recommend that council: · Secure the northeast bowling green and dilapidated clubhouse with fencing · Investigate priority risks for the remaining areas and prepare cost estimates for remediation
	AMENDMENT: (Moved: Councillor Spencer/Smith) That Council: A. Temporarily restricts public access to 4 Pennant Avenue Gordon until Council resolves a purpose for the site and the appropriate remediation is complete. Restrictions are isolated to the soft landscape areas. The car park area will remain accessible to the community. B. Engages an experienced environmental consultant or occupational hygienist for advice regarding Council staff accessing the site for maintenance purposes. C. Ensures a building materials investigation is undertaken and Council’s hazardous building materials register is updated with any findings. The amendment was put and declared CARRIED: For the Motion: The Mayor, Councillor Pettett, Councillors Kay, Smith, Spencer and Wheatley Against the Motion: Councillors Lennon, Ngai, A. Taylor, G. Taylor and Ward The voting being EQUAL, the Mayor exercised his Casting Vote IN FAVOUR of the Motion The Amendment became the Motion. The Motion was put and declared CARRIED.
	Resolved: (Moved: Councillors Spencer/Smith) That Council: A. Temporarily restricts public access to 4 Pennant Avenue Gordon until Council resolves a purpose for the site and the appropriate remediation is complete. Restrictions are isolated to the soft landscape areas. The car park area will remain accessible to the community. B. Engages an experienced environmental consultant or occupational hygienist for advice regarding Council staff accessing the site for maintenance purposes. C. Ensures a building materials investigation is undertaken and Council’s hazardous building materials register is updated with any findings. For the Resolution: The Mayor, Councillor Pettett, Councillors Kay, Smith, Spencer and Wheatley Against the Resolution: Councillors Lennon, Ngai, A. Taylor, G. Taylor and Ward The voting being EQUAL, the Mayor exercised his Casting Vote IN FAVOUR of the Resolution CARRIED

Motions of which due Notice has been given

186	Status of Women's Advisory Committee File: CY00368/12 Vide: NM.1
	Amended Notice of Rescission from Councillors Kay, Ngai and Taylor dated 28 June 2022 At the Ordinary meeting of Council on 28 June 2022 the following was resolved with respect to Item GB.3 Status of Women's Advisory Committee: Moved: Councillors Pettett/Ward A. That council appoint 10 applicants from the confidential list Attachment A3 to the Status of Women’s Advisory Committee as decided in closed session and as initialled by the Mayor. B. That in the terms of reference the membership be amended from "two councillors which may include the mayor" to be now "all councillors" For the Resolution: The Mayor, Councillor Pettett, Councillors Lennon, Smith, Ward and Wheatley Against the Resolution: Councillors Kay, Ngai and G. Taylor The following information is provided as background to the rescission motion: · Two Councillors, Cr Cedric Spencer and Cr Alec Taylor, were not in attendance at the Ordinary Meeting of Council in June, so were unable to add their view or input into the discussion on the night. · This committee seems to be unlike any other committee in the current Council term in that it is the only committee that has all councillors as committee members. All the Council committees now have councillors who are not members as observers only (unable to speak). It appears that the Status of Women’s Advisory Committee has been targeted with a bias, as it would be the only committee to have these rules. · This motion has eliminated 5 women's voices from the group (community) as the group was allegedly too big, thereby reducing the female’s participation from 15 females to 10 female applicants, to be replaced with 7 male voices from councillors. · There was no explanation as to why those individuals were chosen by the group of 5 councillors who voted for the change, only that they voted to reduce the group number. Not all councillors were consulted (at least 5 from the 10) were not approached regarding the pre-determined names by the other 5 councillors. In my opinion I believe this has been personal choices from some councillors as well as political, due to the high quality of candidates that applied. · The public weren’t privy to the discussion due to a confidential session (which was to only discuss the committee members names that were chosen) and in hindsight I believe we should have gone back to open discussions in the chamber so that we are transparent to the community. · I am concerned that two councillors feel that this committee is discriminatory against men. · The mover of the motion Cr Pettett voted for the Terms of Reference along with Cr Smith last Council term, but seem to have changed their mind with no explanation to why 8 additional councillors (which include 7 men) have been added to this committee · The recommended committee members were selected by a panel of staff members and a community member, it concerns me that the applicants that have been culled did not come from the recommendations of staff but by individual councillors. · This Committee was created to give women a voice and empower them, this change with additional committee members who are men, does the exact opposite and steers away from the purpose of the committee and its creation. The Status of Women’s Advisory Committee Draft Terms of Reference includes: 1. Role: The primary role of the Status of Women’s Advisory Committee is to: · Provide advice, advocate, and raise awareness of issues that impact women in the Ku-ring-gai community. 2. Responsibilities: The Status of Women’s Advisory Group will: · Identify and participate in projects, activities and opportunities that promote the inclusion of women in the community. · Where appropriate, participate in and provide advice and feedback on Council’s planning processes, projects, events, and policies, to ensure objectives and actions reflect issues affecting women. The purpose of the Status of Women’s Advisory Committee’s creation was to elevate specific women’s issues by giving women a voice and the opportunity in planning and improving services, facilities, programs and projects, whilst highlighting issues of the importance to women to improve the status of women in our community. Members of the committee will provide advice, advocate and raise awareness of issues that affect women in Ku-ring-gai, promoting local networks, activities and events that celebrate women in our community. The committee indicator is to make women feel valued, engaged and empowered to participate in their own way without judgement. We, therefore, move: That the resolution of the Ordinary Meeting of Council on 28 June 2022 regarding the Status of Women’s Advisory Committee be rescinded.
	Councillors Ngai, Smith, Spencer and Wheatley separately departed from and returned to the Meeting during discussion of this item. MOTION: (Moved: Councillor Kay/ A. Taylor) That the resolution of the Ordinary Meeting of Council on 28 June 2022 regarding the Status of Women’s Advisory Committee be rescinded. CARRIED UNANIMOUSLY
	MOTION: (Moved: Councillor Kay/ A. Taylor) A. That Council appoint the 15 applicants who have been recommended by the selection panel to the Status of Women’s Advisory Committee (as per the confidential attachment A3 to Item GB.3 of the Ordinary Meeting of Council held on 28 June 2022). B. That the terms of reference be amended to provide that Councillor membership is to include all Councillors who are women.
	AMENDMENT: (Moved: Councillor Ward/ Wheatley) A. That Council facilitate two Women's forums to be held in 2022/23 financial year, one in the 1^st half (October or November) and one in the 2nd half (May) of the financial year. B. That the Status of Women's Advisory Committee be dissolved.
	Procedural Motion: [Moved: Councillor Smith] That the Amendment be now put. The Procedural Motion was put and declared CARRIED. For the Procedural Motion: The Mayor, Councillor Pettett, Councillors Lennon, Ngai, Smith, A. Taylor, Ward and Wheatley Against the Procedural Motion: Councillors Kay, Spencer and G. Taylor The Amendment was put and declared CARRIED. For the Amendment: The Mayor, Councillor Pettett, Councillors Lennon, Smith, Ward and Wheatley Against the Amendment: Councillors Kay, Ngai, Spencer, A. Taylor and G. Taylor The voting being EQUAL, the Mayor exercised his Casting Vote IN FAVOUR of the Amendment The Amendment became the Motion. The Motion was put and declared CARRIED.
	Resolved: (Moved: Councillors Ward/Wheatley) A. That Council facilitate two Women's forums to be held in 2022/23 financial year, one in the 1^st half (October or November) and one in the 2nd half (May) of the financial year. B. That the Status of Women's Advisory Committee be dissolved. For the Resolution: The Mayor, Councillor Pettett, Councillors Lennon, Smith, Ward and Wheatley Against the Resolution: Councillors Kay, Ngai, Spencer, G. Taylor and A. Taylor The voting being EQUAL, the Mayor exercised his Casting Vote IN FAVOUR of the Resolution CARRIED

187	Ku-ring-gai as a Dementia Friendly Community File: S02119 Vide: NM.2
	Notice of Motion from Councillor Kay dated 5July 2022 Many people in Ku-ring-gai will experience a loved one developing dementia or will know someone living with dementia. Dementia overwhelmingly occurs among those aged 65 and over. It is a major cause of disability and dependency among older people, and consequently has a substantial impact on their families and carers, as people with dementia eventually become dependent on their care providers in most, if not all, areas of daily living. Dementia was listed by the Australian Institute of Health and Welfare in June 2021 as the leading cause of death for women and second leading cause of death for men in Australia. In Ku-ring-gai, 18% of the population is over 65 according to the recent Census, and the number of people living with dementia in our community will continue to grow. Around 70% of people with dementia live in the community. Their disease can lead them to feel socially isolated, with diminished opportunities to interact with other people in the community and participate in social activities. With the support of their community, front-line staff in local businesses, organisations, neighbours, friends and family members, people with dementia can continue to do many of the things that they did before they received a diagnosis. What is a Dementia Friendly Community? A Dementia Friendly Community is “a place where people living with dementia are supported to live a quality of life with meaning, purpose and value” (Dementia Australia 2019) This is an initiative of Dementia Australia where local communities are empowered to make a difference. In a dementia-friendly community people are aware of and understand dementia, communities are educated about dementia and treat people with dementia with respect and empathy. It is a safe physical and social environment for people living with dementia. Dementia friendly communities encourage organisations, businesses, individuals and community groups to recognise those living with dementia as valuable members of the community. Several ‘DCaf’ social cafés currently exist in Ku-ring-gai. They provide a place for people living with dementia and their family carers to socialise, relax and discover ways to live well with dementia. Group members enjoy morning tea and chats, make friends, and stay active and informed about local services and supports. I move that: A. A Dementia Alliance is created to develop and implement a Dementia Action Plan with a view to Ku-ring-gai becoming a Dementia Friendly Community as recognised by Dementia Australia. The Dementia Alliance will include people with dementia, their carers and supporters, interested individuals, representatives from local community groups, social clubs and faith-based groups, aged and disability service providers, retail, commercial and government organisations, health professionals. Within the Dementia Alliance there will be sub-committees that will work on the various aspects of the development and maintenance of a Dementia Friendly Community. The establishment of a Dementia Alliance is consistent with Council’s Disability Inclusion and Access Plan. B. Council provides appropriate Dementia Awareness training (or Neurodiversity training) for all Council customer-facing staff including customer service, libraries, Wildflower Garden, Art Centre, sustainability, parking rangers and outdoor staff. This training will be incorporated into the Disability Access and Inclusion Plan training program.
	Councillor G. Taylor departed from and returned to the Meeting during discussion of this item. MOTION: (Moved: Councillor Kay/ A. Taylor) That the above Notice of Motion as printed be adopted.
	AMENDMENT: (Moved: Councillor Ward/ Smith) That staff provide a briefing to councillors on what actions the Council has taken and is taking in relation to Dementia Actions plans and Dementia Alliances. The Amendment was put and declared CARRIED. For the Amendment: The Mayor, Councillor Pettett, Councillors Lennon, Smith, A. Taylor, Ward and Wheatley Against the Amendment: Councillors Kay, Ngai, Spencer and G. Taylor The Amendment became the Motion. The Motion was put and declared CARRIED.
	Resolved: (Moved: Councillors Ward/Smith) That staff provide a briefing to councillors on what actions the Council has taken and is taking in relation to Dementia Actions plans and Dementia Alliances. For the Resolution: The Mayor, Councillor Pettett, Councillors Lennon, Smith, A. Taylor, Ward and Wheatley Against the Resolution: Councillors Kay, Ngai, Spencer and G. Taylor CARRIED

Procedural Motion:

(Moved: The Mayor, Councillor Pettett)

That the meeting be adjourned for 10 minutes.

CARRIED UNANIMOUSLY

The meeting resumed at resumed at 9:31PM.

188	Long-term gender equality target File: S13637 Vide: NM.3
	Notice of Motion from Councillors Taylor and Kay dated 8 July 2022 Women are underrepresented in key decision-making roles across almost all industries in the Australian workforce, according to the Workplace Gender Equality Agency of the Australian Government. While women make up half of the employees in the 2020-21 WGEA dataset (51%), women comprise only19.4% of CEOs and 32.5% of key management positions. The Agency has identified steps to get more women into leadership, including setting a clear diversity aspiration, backed up by accountability. It supports HESTA's ‘40:40 Vision’ initiative in which organisations pledge to attain a 40:40:20 gender balance target in executive leadership by 2030. “Diversity of thinking makes for a healthy team and there’s clear evidence that better gender balance in leadership is not only fairer, but also good for business. Diversity also supports better performance, better governance and stronger long-term value.“ Debby Blakey GAICD, CEO of superannuation fund HESTA. Women currently occupy a pleasing 41% of the 126 'leadership' roles (Technical Band 6 and above) in Ku-ring-gai Council. Unfortunately, that drops to 31% of the senior leadership team of the General Manager, Directors and their direct management reports. Ku-ring-gai’s Workforce Management Strategy (revised April 2021) acknowledged ‘a notable gender imbalance within staff occupying key leadership roles’. One of the actions identified within the strategy to ‘maximise leadership capabilities at all levels of the organisation’ was to ‘develop, implement and monitor targeted leadership programs to support and promote women in leadership and aspiring leaders.’ We, therefore, move: A. That Council adopts a long-term target for gender diversity of the senior leadership team and interim targets based on a transition in line with employee turnover: By 2030 or earlier the gender mix of the senior leadership team for Ku-ring-gai Council will be: • 40% Female • 40% Male • 20% Any gender B. That Council develops a gender equality strategy and plan by June 2023, including targets to be included in the FY23-24 performance objectives for key senior staff C. That Council report back on the progress of targeted leadership programs for women
	MOTION: (Moved: Councillors A. Taylor/Kay) A. That Council adopts the following long-term target for gender diversity of the senior leadership team and interim targets: By 2030 or earlier the gender mix of the senior leadership team for Ku-ring-gai Council will be at least 40% women. B. That Council develops a gender equality strategy and plan by June 2023, including targets to be included in the FY23-24 performance objectives for key senior staff C. That staff brief Council on the progress of targeted leadership programs for women by December 2022.
	Resolved: (Moved: Councillors A. Taylor/Kay) A. That Council adopts the following long-term target for gender diversity of the senior leadership team and interim targets: By 2030 or earlier the gender mix of the senior leadership team for Ku-ring-gai Council will be at least 40% women. B. That Council develops a gender equality strategy and plan by June 2023, including targets to be included in the FY23-24 performance objectives for key senior staff C. That staff brief Council on the progress of targeted leadership programs for women by December 2022 For the Resolution: The Mayor, Councillor Pettett, Councillors Kay, Ngai, Smith, A. Taylor, G. Taylor, Ward and Wheatley Against the Resolution: Councillors Lennon and Spencer CARRIED

2 Marian Street Killara, being Lot A DP 329637

File: S10577/5

Vide: NM.4

Notice of Motion from Councillor Spencer dated 29 July 2022

The former Marian Street Theatre has been vacant now for some decade or more. It is a blight on the local area and is degrading further every week.

Council has engaged in a consultative concept and detailed design process to redevelop the theatre over a number of years now. Despite involvement in this process, a number of key stakeholders now appear to remain unhappy with the outcome, wanting a significantly bigger main auditorium, and more recently, a brand new theatre. Both these options are well beyond the capacity of the site in Marian Street.

Recently, this Council has shown considerable reluctance to dispose of other equally degraded and redundant facilities to fund the upgrade of the Marian Street Theatre, or indeed other projects of greater importance to my community, such as sports field upgrades and other infrastructure renewal. Projects which have a benefit to a far greater number of people than a theatre.

At the same time, given reasons largely beyond Council’s control such as supply chain constraints and rising labour, materials, and energy costs, the cost estimates for the project are rising dramatically and will only continue to rise as Council continues to dally.

The site in Marian Street is not fit for purpose and the project does not represent good value for Council or the residents of the whole of the Ku-ring-ga LGA.

I therefore move:

A. That Planning Proposal be prepared in accordance with the Environmental Planning and Assessment Act 1979 to amend the Ku-ring-gai Local Environmental Plan 2015 to:

i. rezone 2 Marian Street, Killara from B1 Neighbourhood centre to R4 High Density Residential and apply floor space ratio development standard of 1.3:1, height of buildings of 17.5m and minimum lot size of 1200sqm

ii. reclassify 2 Marian Street Killara, being Lot A DP 329637, from ‘community land’ to ‘operational land’ and formally seek to extinguish all necessary interests that apply to the land.

B. That the Planning Proposal be submitted to the Department of Planning and Environment for Gateway Determination in accordance with Section 3.34 of the Environmental Planning and Assessment Act 1979.

C. That upon receipt of a Gateway Determination, the exhibition and consultation process be carried out in accordance with the requirements of the Environmental Planning and Assessment Act 1979 and the Gateway Determination.

D. That a report be brought back to Council at the end of the exhibition
process.

E. That Council approves the divestment of 2 Marian Street, Killara (Lot A
DP329637) in accordance with Council’s Acquisition and Divestment of Land
Policy for sale by public auction if the above actions result in the land being
formally rezoned to R4 in the Ku-ring-gai Local Environmental Plan 2015 and
reclassified as operational land.

F. That Council authorises the General Manager and/or his delegate to set the
auction reserve price, which is to be established in accordance with advice
received by two separate independent valuation reports.

G. That Council authorises the Mayor and General Manager to execute all
documentation and affix the Council Seal if required, to all documents
associated with the conveyance and any future transactions for the divestment
of the land.

H. That the net proceeds from the sale of 2 Marian Street, Killara be allocated to
Council’s Infrastructure and Facilities Reserve and utilised for projects
budgeted to be funded from asset sales in Council’s Long Term Financial Plan.

This Notice of Motion lapsed for lack of a mover.

189	Proposed Park Bench Installation File: S02135 Vide: NM.6
	Notice of Rescission from Councillors Smith, Wheatley and Pettett dated 29 July 2022 We, the undersigned, hereby move rescission of the following resolution from the Ordinary Meeting of Council on 26 July 2022: That Council does not approve the installation of a permanent bench on the road reserve adjoining 1 Mariana Close St Ives. Should the above rescission be successful, we further intend to move: That Council approves the installation of the bench on the road reserve adjoining 1 Mariana Close St Ives.
	MOTION: (Moved: Councillor Smith/ Wheatley) That the above Notice of Rescission as printed be adopted. For the Motion: The Mayor, Councillor Pettett, Councillors Lennon, Smith, A. Taylor, Ward and Wheatley Against the Motion: Councillors Kay, Ngai, Spencer and G. Taylor CARRIED
	MOTION: (Moved: Councillor Smith/ Wheatley) That Council approves the installation of the bench on the road reserve adjoining 1 Mariana Close St Ives. Councillor A. Taylor and Councillor Spencer suggested minor changes to the motion and Councillors Smith and Wheatley agreed to incorporate.
	Resolved: (Moved: Councillors Smith/Wheatley) That Council approves the installation of the bench on the road reserve adjoining 1 Mariana Close St Ives for a trial period with a report to Council within 6 months. For the Resolution: The Mayor, Councillor Pettett, Councillors Lennon, Smith, A. Taylor, Ward and Wheatley Against the Resolution: Councillors Kay, Ngai, Spencer and G. Taylor CARRIED

190

Expressions of Interest for an External Review

File: FY00260/17

Vide: NM.7

Notice of Motion from Councillor Ngai dated 29 July 2022

All NSW councils operate in a challenging time and environment. Inflation is higher than usual and there are significant impacts on costs to deliver, especially with material and construction costs. Unemployment is also at a record low and there is a genuine fight for talent in pockets of the local government sector. At the same time ratepayers expect equal or improved service delivery year on year while the Independent Pricing and Regulatory Tribunal (IPART) rate peg limits each council’s ability to ramp up delivery.

Ku-ring-gai’s Long Term Financial Plan (LTFP), which was approved in June 2022, outlines some of the specific challenges that we face in this LGA. On page 4 it states that “Council’s financial position is currently sound” but it then lists challenges including the IPART rate peg, reliance on asset sales to fund capital works and infrastructure renewal, and challenges with funding the Marian Street Theatre and St Ives Indoor Spots Centre projects.

Page 6 of the Ku-ring-gai LTFP also states what we should expect in the coming years under the current plan. Roads will improve and (existing) footpaths will stay in their current condition. But kerb and gutter, car parks, road structures, bridges, buildings, recreation and park assets, stormwater drains will all deteriorate. It closes the section by saying that

“Council has insufficient funding in the LTFP to sustainably manage and improve its existing infrastructure assets and meet community expectations. Council could consider a special rates variation in future years to provide additional revenue for core infrastructure renewal.”

Behind the scenes, there have also been discussions between council staff and councillors to explore what options (or levers) are available to improve outcomes for the ratepayers that we serve. While I do not think it is my role as an individual councillor to publicly state all the levers that have been discussed confidentially, I can present these as four high level options which have been discussed in recent years.

Option	Challenges
Option 1: ‘Recycle’ (i.e., sell) even more public assets.	Difficulty in establishing agreement on which assets to sell. Reclassifying and rezoning assets for sale also takes years and any initiative started now will require the support of a future term of councillors.
Option 2: Stop expenditure on major projects or put them on hold until more favourable financial circumstances present themselves.	Unpopular option amongst some members of the public and councillors.
Option 3: Seek efficiencies within council’s current operations. (i.e., Cost reductions while maintaining service standards.)	This is already explored by council staff on a regular basis.
Option 4: Increase rates and/or fees, noting that Ku-ring-gai’s rates and levies per capita are lower than the Sydney metro LGA average.	Considered electorally unpopular, and I personally believe that we have no social licence to consider option 4 until we can publicly demonstrate that options 1-3 have been fully explored.

In reality the way forward for Ku-ring-gai may be a combination of all four options although the exact combination is not yet clear. Discussions, workshops and briefings have been held since the start of the council term however the only options publicly presented to date have been the sale of two disused bowling greens. And while many other options have been explored, these have yet to publicly emerge resulting in perceptions of a standoff in decision making.

[There are also questions as to whether the proposed bowling green sales at R2 low density zoning will be considered as financially responsible. On 16 July 2021 the Department of Planning, Industry & Environment letter issued to Ku-ring-gai indicating that the Department is open to council or developer rezoning of land in these suburbs to R3 medium density. It is likely that any developer who purchases these sites at R2 value may then significantly increase their investment by successfully achieving a rezone, and there is nothing that council can realistically do to stop such rezoning decisions. If this occurs, members of the public may then ask why council allowed tens of millions of dollars in financial uplift to be gained by property developers rather than by ratepayers. Of course, my personal opinion is that even if a sale should occur, at least a portion of each site should be retained for meaningful active recreation.]

Under the current challenging environment, I believe that there is no harm in running an Expressions of Interest (EOI) process to invite external parties to potentially look at Ku-ring-gai’s financial records, processes and activities then present their recommendations on the best way forward. The process could be as follows.

1. Ku-ring-gai Council advertises an EOI process for third parties to review Ku-ring-gai’s costs, operations, and future funding options. Parties have one month to respond.

2. Interested parties register their interest by submitting a slidepack containing:

a. Their background, capabilities, and experience with the local government sector

b. An overview of Ku-ring-gai’s challenges

c. Their proposed scope of activity and anticipated costs

d. Anything else that they consider as relevant

3. After the closing date of the EOI, council staff to provide each submission to the councillors in their entirety. Council staff may also provide a report and/or briefing on which party or parties, if any, they believe should be engaged for a further discussion on expected scope and costs of work.

4. Next steps to be decided by resolution of council in October or November 2022.

It is anticipated that there may be some consultants (e.g. former local government general managers or directors) or accounting firms (e.g. big 4) who express interest in engaging Ku-ring-gai with this work.

It is important to note that this EOI process does not commit Ku-ring-gai Council to engaging any particular consultants, so there is no financial commitment attached. The EOI process merely informs council of what willing and available capabilities are out there to perform potential work. Any decision to engage or not engage consultant(s) to perform work will be a subsequent decision of council, and the councillors will likely only engage them in the work if there is belief that the benefits realised for ratepayers will exceed the cost of engaging the consultant(s).

It is also important to note that the act of commencing an EOI process in no way implies anything about the capability of our council staff. I personally believe that staff have done a fantastic job with regard to Option 3 above. Having said that, there are also benefits in getting an independent, external perspective on council’s operations and the process may inject new ideas and better ways of doing things that we otherwise may not have come across. The EOI should have no bearing on staff job retention.

I anticipate that a likely outcome of a consultant’s review is confirmation that the organisation is generally well run, but that there are also areas of improvement to bring about cost efficiencies and uplift the ratepayer’s customer experience.

I move that:

A. Ku-ring-gai Council commences and advertises an Expression of Interest process, seeking the input of consultants on matters such as cost management, service delivery, funding options, project pipeline and talent retention/development.

B. For the October or November 2022 Ordinary Meeting of Council, staff provide the councillors with the EOI submissions from each interested party as well as a report on whether, in their view, there should be a way forward to negotiate on scope and costs with one or more specific parties.

Resolved:

(Moved: Councillors Ngai/A. Taylor)

That the above Notice of Motion as printed be adopted.

For the Resolution: Councillors Kay, Ngai, Spencer, A. Taylor and G. Taylor

Against the Resolution: The Mayor, Councillor Pettett, Councillors Lennon, Smith, Ward and Wheatley

The voting being EQUAL, the Mayor exercised his Casting Vote

AGAINST the Resolution

LOST

QUESTIONS WITH NOTICE

Financial Issues for Norman Griffith Synthetic Development

File: S13191

Vide: QN.1

Questions from Councillor for St Ives Ward Councillor Christine Key dated 28 July 2022

A. Financial Issues for Norman Griffith Synthetic Development Background

Based on GIPA information community groups have obtained, KMC Modelling estimates Norman Griffith oval will be hired for 2,150 hours a year, generating an income of $101,050.00. (see Attachment 1).

This assumes usage will be 41 hours per week on average for $47 per hour.

The interim REF section on oval usage notes that “West Pymble Soccer Club will utilise the field up to 30 hours per week.”

Based on a 30 year usage projection using “Smart Guides” modelling, the capital and replacement and operating costs of a synthetic fields is $172,869 per annum (including external funding and KMC staff inspections and drainage inspections). Based on the KMC modelling of $101,050.00 income per annum this represents a shortfall of $71, 819 per annum.

Questions

1. What agreements have KMC undertaken to underpin the revenue projection of $101,050.00?

2. What hourly rate has council agreed to lease the oval to West Pymble Soccer Club for 30 hours per week?

3. Does council anticipate the oval will be hired to any other users and if so, what will the rate of hire be for users?

4. Will WPSC or any other users be able to sublease the field for sporting carnivals?

5. Will casual bookings be administered by KMC or WPSC?

6. How is council planning to budget for the $71,819 shortfall per annum (based on a 30 year usage projection using Smart Guide replacement recommendations) will incur from constructing a synthetic field at Norman Griffith’s oval.

Recovery of Costs of Synthetic Oval by KMC

Background

The Smart-Guide-Vol-1-Surfaces-and-Standards-v2.01-Mar21.pdf (“Smart Guide’) outlines Costs for Synthetic fields. This includes replacement of the field which is dependent of usage of less than 40 hours per week. If the usage is above 40 hours a week it will need to be replaced sooner.

In its document on projection of costs for the Norman Griffiths Artificial pitch, obtained by community groups via GIPA, council has included an annual maintenance cost of $24,960.

The document does not account for replacement costs as per Smart-Guide-Vol-1-Surfaces-and-Standards-v2.01-Mar21.pdf, which expressed as an annual figure represents a minimum $57,770 per year.

According to “Smart Guide” the replacement costs at 10 and 20 years (assuming 40 hour a week usage) are $485,900 and $669,500 respectively.

Questions

1. Why has KMC not accounted for replacement costs in its modelling?

2. How has KMC budgeted for replacement costs?

3. What budget has KMC put aside for regular replacement of cork infill for Norman Griffiths, as has been experienced at ELS Hall and Tempe reserve?

4. Does council intend to recoup the construction costs and the replacement costs for a synthetic oval at Norman Griffith?

1 = Attachment 1 = KMC Costs as per GIPA ed document

2 = Attachment 2 = Smart-Guide-Vol-1-Surfaces-and-Standards-v2.01-Mar21.pdf (references and calculations)

Table

Description automatically generated

Attachment 1:

Attachment 2: Smart-Guide-Vol-1-Surfaces-and-Standards-v2.01-Mar21.pdf

Estimate of 30 Year Life Cost of the project as an Annual Recovery based upon KMC Model and Smart-Guide-Vol-1-Surfaces-and-Standards-v2.01-Mar21.pdf

Excerpts from Smart-Guide-Vol-1-Surfaces-and-Standards-v2.01-Mar21.pdf

B. Flood Issues with Synthetic Surfaces at Norman Griffith’s Oval

Background

Based on documents community groups have accessed through GIPA, the modelling that Council commissioned BMT WBM to perform involved sizing the tanks at Norman Griffith Oval to achieve flood immunity of the oval for the 1 and 2% Annual Exceedance Probability (AEP) flood.

1. What is the total expected lifespan of the synthetic field at Norman Griffith Oval?

2. As these are the risks of a flood occurring in a single year, can council quantify the cumulative flooding risk the synthetic field will be subject to over its lifespan?

RESPONSE:

Response from Director Operations George Bounassif:

A. Financial Issues for Norman Griffith Synthetic Development Background

1. What agreements have KMC undertaken to underpin the revenue projection of $101,050.00?

There are no agreements.

2. What hourly rate has council agreed to lease the oval to West Pymble Soccer Club for 30 hours per week?

Charge rates will be in accordance with Council’s Fees and Charges.

3.      Does council anticipate the oval will be hired to any other users and if so, what will the rate of hire be for users?

         Community sport is prioritised. All other users will be charged in
          accordance with Council’s Fees and Charges.

4. Will WPSC or any other users be able to sublease the field for sporting carnivals?

No.

5. Will casual bookings be administered by KMC or WPSC?

Ku-ring-gai Council.

The revenue generated from the hire fee is used for maintenance and
will contribute to future replacement costs.

Recovery of Costs of Synthetic Oval by KMC

1.      Why has KMC not accounted for replacement costs in its modelling?

     The objective of the project was to improve drainage and provide an all-
      weather playing surface.

2.      How has KMC budgeted for replacement costs?

     The revenue generated from the hire fee is used for maintenance and
      will contribute to future replacement cost.

3.      What budget has KMC put aside for regular replacement of cork infill for Norman Griffiths, as has been experienced at ELS Hall and Tempe reserve?

      If cork infill is required, it will be funded in Council’s Sportsfield
      Maintenance budget.

4.      Does council intend to recoup the construction costs and the replacement costs for a synthetic oval at Norman Griffith?

       Yes, the revenue generated from the hire fee is used for maintenance
       and will contribute to future replacement costs.

B. Flood Issues with Synthetic Surfaces at Norman Griffith’s Oval

1.      What is the total expected lifespan of the synthetic field at Norman Griffith Oval?

      8yr Warranty, 10-15yr lifespan dependent on maintenance and
      utilisation.

2. As these are the risks of a flood occurring in a single year, can council quantify the cumulative flooding risk the synthetic field will be subject to over its lifespan?

No.

The Meeting closed at 10:40PM

The Minutes of the Ordinary Meeting of Council held on 16 August 2022 (Pages 1 - 37) were confirmed as a full and accurate record of proceedings on 20 September 2022.

__________________________ __________________________

General Manager Mayor / Chairperson