Minute Ku-ring-gai
Council Page
MINUTES OF Ordinary Meeting of Council
HELD ON Tuesday, 28 July 2015
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Present:
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The Mayor, Councillor J Anderson (Chairperson) (Roseville
Ward)
Councillors E Malicki & J Pettett (Comenarra Ward)
Councillors D Citer (Gordon Ward)
Councillors C Berlioz & D Ossip (St Ives Ward)
Councillor D Armstrong (Roseville Ward)
Councillors C Fornari-Orsmond & D McDonald (Wahroonga
Ward)
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Staff Present:
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General Manager (John McKee)
Director Corporate (David Marshall)
Director Development & Regulation (Michael Miocic)
Director Strategy & Environment (Andrew Watson)
Director Community (Janice Bevan)
Acting Director Operations (Ian Taylor)
Manager Records & Governance (Matt Ryan)
Manager Corporate
Communications (Virginia Leafe)
Team Leader Urban Design (Bill Royal)
Governance Officer (Christine Dunand)
Minutes Secretary (Sigrid Banzer)
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The Meeting
commenced at 7.00pm
The Mayor offered
the Prayer
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Apologies
File: S02194
NOTE: That leave of
absence for Councillor Cheryl Szatow be noted as leave has previously been
granted, and that the Director Operations, Greg Piconi, tendered an apology
for non-attendance.
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DECLARATIONS OF INTEREST
The Mayor
adverted to the necessity for Councillors and staff to declare a Pecuniary Interest/Conflict
of Interest in any item on the Business Paper.
Council David
Citer declared a less than significant non-pecuniary of interest in item GB.7 -
[259-271 Pacific Highway Lindfield (Lindfield Library Site) – project update].
On 11 November 2014 I he made declaration of non-pecuniary Interest on an item
which came to council that being Lindfield Library because he had resigned as
Manager of KYDS (Ku-ring-gai Youth Development Service) on 31 October 2014, and
it was in that two week time frame when that resolution came to Council.
Although it has now been 10 months since his resignation from KYDS he doesn’t
feel he has a conflict of interest as far as his connection goes with the
service, he has been contacted by two (2) board members of KYDS within the last
5 days regarding this business item so he felt that has impacted his
impartiality in this matter and requested to leave the chamber when this item
came to Council.
Councillor
David Ossip made a couple of comments in respect of his relationship with KYDS
(Ku-ring-gai Youth Development Service) he was, previously during 2013
Council’s representative on the KYDS board, that was purely a role bestowed
upon him by council and he maintains no personal relationship with any KYDS
board members nor has he been contacted in respect of this matter due before
council tonight, therefore he had no conflict of interest and stayed in the
chamber.
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202
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CONFIRMATION OF
REPORTS TO BE CONSIDERED IN CLOSED MEETING
File: S02499/9
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Resolved:
(Moved:
Councillors Pettett/ Malicki)
That in
accordance with the provisions of Section 10 of the Local Government Act 1993,
all officers’ reports be released to the press and public, with the exception
of confidential attachments to the following General Business reports:
GB.2 Tender T04/2014 - Offsite Records Storage and
Retrieval Services
Attachment
A1: Tender T04/2014 - Offsite Records Storage and Retrieval Services -
Tender Evaluation Committee Report
Attachment
A2: Tender T04/2014 - Offsite Records Storage and Retrieval Services -
Evaluation Worksheet - All Submissions
Attachment
A3: Tender T04/2014 - Offsite Records Storage and Retrieval Services -
Short-listed Firms
GB.6 Tender T8-2015 - Howson oval Sportsfield
Upgrade (Design and Construct)
Attachment
A1: List of Tenders received, financial considerations and Tender
Evaluation Panel's comments
Attachment
A2: Tender Evaluation Panel's Score and recommendation
Attachment
A3: Corporate Scorecard Report - Tenderer 'A' - Financial and Performance
Assessment
GB.7 259-271 Pacific Highway, Lindfield (Lindfield
Library Site) - project update
Attachment
A2: JLL Lindfield Library Feasibility Study 15-07-15 FINAL
CARRIED
UNANIMOUSLY
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DOCUMENTS CIRCULATED TO COUNCILLORS
The Mayor adverted to the
documents circulated in the Councillors’ papers and advised that the following
matters would be dealt with at the appropriate time during the meeting:
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Memorandums:
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Memorandum from Director
Operations dated 24 July 2015 regarding road naming of the road linking
McIntyre Street to Dumaresq Street Gordon – Beans Farm Road.
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CONFIRMATION OF MINUTEs
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203
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Minutes of Ordinary
Meeting of Council
File: S02131
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Meeting held 14 July 2015
Minutes numbered 182 to 201
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Resolved:
(Moved: Councillors Malicki/McDonald)
That Minutes numbered 182 to 201 circulated to Councillors
were taken as read and confirmed as an accurate record of the proceedings of
the Meeting. With the exception of Part E of Minute number 196 of 14 July
2015 see minute number 212 of 28 July 2015.
CARRIED
UNANIMOUSLY
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MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
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204
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Site Inspection,
Canoon Road Netball Complex
File: S09042
Vide: NM.1
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Notice
of Motion from Councillor Malicki dated 16 July 2015
I move that a site inspection be conducted for all available
Councillors with a staff member to the Canoon Road Netball Complex on
Saturday 1st August.
This inspection is to be in the Council bus or a staff
vehicle depending on the number of Councillors expected to attend, and a
recording be made for those Councillors who are unable to attend on the day.
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Resolved:
(Moved: Councillors Malicki/Armstrong)
That the above Notice of Motion as printed be adopted.
For the Resolution: The Mayor, Councillor
J Anderson, Councillors Citer, Pettett, Malicki, Ossip, Armstrong and Berlioz
Against the Resolution: Councillors
McDonald and Fornari-Orsmond
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GENERAL BUSINESS
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205
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The Hornsby
Ku-ring-gai Women's Shelter Annual Gala Dinner
File: S08654
Vide: GB.1
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To advise Council of an invitation from the Hornsby
Ku-ring-gai Women’s Shelter Inc. to purchase tickets for their Annual Gala
Dinner on Saturday 15 August 2015.
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Resolved:
(Moved: Councillors Malicki/ Berlioz)
A. That
Council purchase a table of 10 tickets for $650.00 for The Hornsby
Ku-ring-gai Women’s Shelter Annual Gala Dinner on Saturday 15 August 2015.
B. That
any Councillors who would like to attend The Hornsby Ku-ring-gai Women’s
Shelter Annual Gala Dinner advise the General Manager by Friday 31 July 2015.
CARRIED
UNANIMOUSLY
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206
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Tender T04/2014 -
Offsite Records Storage and Retrieval Services
File: S10123
Vide: GB.2
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To consider the tenders received for the offsite
storage and retrieval services for Council’s records.
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Resolved:
(Moved: Councillors Malicki/ Berlioz)
That Council, in accordance with clause 178(3)(a) of the
Local Government (General) Regulation 2005, declines to accept any of the tenders
and cancels the proposal for the contract for offsite records storage and
retrieval services.
CARRIED
UNANIMOUSLY
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207
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Investment Report
as at 30 June 2015
File: S05273
Vide: GB.3
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To present Council’s investment portfolio performance
for June 2015.
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Resolved:
(Moved: Councillors Malicki/Pettett)
A. That
the summary of investments and performance for June 2015 be received and
noted.
B. That
the Certificate of the Responsible Accounting Officer be noted and the report
adopted.
CARRIED
UNANIMOUSLY
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208
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Local Government
NSW Annual Conference 2015
File: S02046/8
Vide: GB.4
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To advise Councillors that the Local Government NSW
Annual Conference will be held from 11 – 13 October 2015 at Rosehill Gardens
Racecourse (James Ruse Drive Rosehill)
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Resolved:
(Moved: Councillors Malicki/Berlioz)
A. That
Councillors advise the General Manager by Friday, 31 July 2015 of identified
issues, including appropriate solutions, that they would like to see raised
for discussion at the 2015 Conference.
B. That a
further report be brought back to the Ordinary Meeting of Council to be held
on Tuesday, 11 August 2015 for Council’s consideration, prior to the referral
to Local Government NSW by the deadline.
CARRIED
UNANIMOUSLY
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209
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Tender T8-2015 -
Howson oval Sportsfield Upgrade (Design and Construct)
File: S10355
Vide: GB.6
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To consider the tenders received for the Howson Oval
Sportsfield Upgrade (Design and Construct), Howson Avenue, South Turramurra and
appoint the preferred tenderer.
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Resolved:
(Moved: Councillors Malicki/Pettett)
A. That
Council accept the tender submission from Tenderer ‘A’ to carry out the
upgrade of Howson Oval, Howson Avenue, South Turramurra NSW 2074.
B. That
Council approve the balance of funds required to be transferred from Section
94 funds to the project.
C. That
the Mayor and General Manager be delegated authority to execute all tender
documents on Council’s behalf in relation to the contract.
D. That
the Seal of Council be affixed to all necessary documents.
E. That
all tenderers be advised of Councils decision in accordance with Clause 178
of the Local Government Act and Tender Regulation.
CARRIED
UNANIMOUSLY
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210
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Setting the Date
for the Election of Mayor and Deputy Mayor - 2015/2016
File: S03662
Vide: GB.5
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To give consideration to setting the date for the
2015/2016 election of the Mayor and Deputy Mayor.
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Resolved:
(Moved: Councillors McDonald/Fornari-Orsmond)
That the 2015/2016 election of Mayor and Deputy Mayor be
held at the Ordinary Meeting of Council on Tuesday, 15 September 2015.
CARRIED
UNANIMOUSLY
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Councillor David
Citer declared a less than significant non-pecuniary Interest in
respect of the
following item – GB.7 - 259-271 Pacific Highway Lindfield
(Lindfield Library
Site) - project update] and withdrew
from the Chamber
taking no part in discussion
and voting on the
item
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211
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259-271 Pacific
Highway, Lindfield (Lindfield Library Site) - project update
File: S10468
Vide: GB.7
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To update Council on the progress of planning for the
site and the land reclassification process and present a recommendation for a
preferred option for the potential redevelopment of the existing Lindfield
library precinct at 259-271 Pacific Highway, Lindfield.
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Resolved:
(Moved: Councillors Anderson/Pettett)
A. That Council adopts for the site at 259-271 Pacific Highway,
Lindfield:
b) Built Form Option 3 with an FSR of 2.0:1 and a building height of
between 4-7 storeys
B. That Council proceed to prepare an illustrated concept design of
the selected option for public exhibition in conjunction with the
reclassification exhibition.
C. That the existing Planning Proposal applying to the site be varied
in accordance with section 58 of the EP&A Act as follows:
b) To facilitate built form Option 3 by:
- Zoning of
the site changed from Zone B2 Local Centre to Zone R4 high Density
Residential
- Maximum
building height increased from 17.5metres to 23.5 metres
- Office and
business premises included as addition permitted uses under Schedule 1 of
KLEP (Local Centres) 2012
For the
Resolution: Councillors Anderson, McDonald,
Fornari-Orsmond, Ossip, Pettett and Malicki
Against the Resolution: Councillors Berlioz/ Armstrong
The
above Resolution was CARRIED as an Amendment to the Original Motion. The
Original Motion was:
(Moved: Councillors Berlioz/Armstrong)
A. Council
adopts for the site at 259-271 Pacific Highway, Lindfield:
a) Built Form Option 2 with an FSR of 1.8:1, a
building heights between 4-6 storeys
B. That Council proceed to prepare an illustrated
concept design of the selected option for public exhibition in conjunction
with the reclassification exhibition.
C. That the existing Planning Proposal applying to the
site be varied in accordance with section 58 of the EP&A Act as follows:
a) To facilitate built form Option 2 by:
- Zoning of the
site changed from Zone B2 Local Centre to Zone R4 high Density Residential
- Maximum building
height increased from 17.5 metres to 20.5 metres
- Maximum FSR
decreased from 2.0:1 to 1.8:1
- Office and
business premises included as addition permitted uses under Schedule 1 of
KLEP (Local Centres) 2012
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Councillor Citer
returned
Motions of which due Notice
has been given (Cont..)
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212
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33 Grandview
Street, Pymble - Part E of Minute 196 from the Ordinary Meeting of Council 14
July 2015
File: S10098
Vide: NM.2
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Notice of Rescission from Councillors
Berlioz, Citer and Malicki dated 17 July 2015
We move Rescission of 33 Grandview Street from Part E of
Minute 196 from the Ordinary Meeting of Council 14 July 2015 namely:
E. That
Council defers any decision in regards to 6 Caithness Street and 33 Grandview
Street for a Council briefing from a Heritage expert.
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Resolved:
(Moved: Councillors Berlioz/Citer)
That Part E of Minute 196 from the Ordinary Meeting of
Council 14 July 2015 be amended to read:
E. That
Council defers any decision in regards to 6 Caithness Street and 51 Warrangi Street
for a Council briefing from a Heritage expert.
CARRIED
UNANIMOUSLY
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QUESTIONS WITHOUT NOTICE
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213
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Update on Community Consultations
for Marian Street Theatre
File: S10095/2
Vide: QN.1
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Question Without Notice from Councillor David
Citer.
Could Director Bevan please advise on the current position
and timetable of the two community consultations that took place in May this
year for the Marian Street Theatre.
The first being by Straight Talk, and the second being by
Root Projects. I understand that the Straight Talk Report was due to be
delivered to Council in June and to be discussed in August, is that actually
still the current plan?
Answer by Director Community
Director Bevan advised that there is a briefing scheduled
for Councillors on 4 August 2015.
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214
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Letter from
Mayor or Lane Cove regarding Joint Regional Authority
File: S09638
Vide: QN.2
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Question Without Notice from Councillor David
Ossip
This afternoon I received a copy of a letter that was from
the Mayor of Lane Cove to the Mayor of Ku-ring-gai Council – Councillor
Anderson, formerly extending an invitation to our Council to participate in
the Joint Regional Authority which is currently being proposed by Lane Cove
Council, together with City of Ryde and Hunters Hill councils.
Would it be possible to receive a briefing from Council
staff on this proposal?
Answer by General Manager
The General Manager advised he had discussed this matter
with the Mayor this afternoon and the plan of attack at the moment is to
provide a hard copy of the letter to all Councillors, and after all
Councillors have read the letter a briefing can be called if required.
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215
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Rehabilitation of Council Carparks
associated with Neighbourhood Centre Upgrades
File: S08023/7
Vide: QN.3
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Question Without Notice from Councillor Christiane
Berlioz.
Can any funding be allocated from the Operations Road
Budget to the rehabilitation of Council carparks associated with
neighbourhood centre upgrades in the next Quarterly Budget Review process?
Answered by Acting Director Operations
I will take that question on notice and report back to
Council.
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216
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Meeting of Metropolitan Mayors Group
File: CY00456/2
Vide: QN.4
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Question Without Notice from Councillor Elaine
Malicki.
The President of Local Government NSW held a meeting of
Metropolitan Mayors last week, where amalgamation was an important discussion
topic. Did we have an attendee and if so can we have notes of the meeting?
Answered by Mayor and General Manager
The Mayor, Councillor Jennifer Anderson, advised she had
discussed Metro Mayors with the General Manager because she had also received
a letter from Mayor Townsend at Pittwater Council trying to encourage
Councils that are not members of the Metro Mayors Group to consider joining
it.
The Mayor advised that both she and the General Manager
have a recollection that it did come to Council quite a long time ago and
this Council resolved not to be a member of the group and as such she has not
been attending any Metro Mayors meetings.
The General Manager advised he would ask the Manager
Records and Governance to check the record, but he has a distinct
recollection when this was first setup through Canterbury Council or
Bankstown Council and a report was put to Council, Council actually resolved
not to be part of that group, but will double check and will provide an
answer on 29 July 2015.
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217
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Copy of Signed Agreement with
Ku-ring-gai Netball Association, Local Residents and Council
File: S06604/2
Vide: QN.5
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Question Without Notice from Councillor Elaine
Malicki
Can Councillors get a copy of the agreement signed by the
KNA (Ku-ring-gai Netball Association), local residents and Council some time
ago please?
Answered by Director Strategy and Environment
Director Strategy and Environment advised that the
agreement is an attachment to the current Plan of Management which is on
council’s website, so it is currently a publicly available document but will
also circulate a copy separately to all Councillors.
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218
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State Funding for Arts and Culture
File: FY00429/7
Vide: QN.6
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Question Without Notice from Councillor D
Citer.
I recently read that the State Government has significant
funds available for Arts and Culture in the form of grants. Is Ku-ring-gai
Council doing anything to requests State Government funds for Arts and
Cultural facilities in Ku-ring-gai?
Answered by Director Community
Director Community advised council is always looking for
extra money, and if it comes through grant funding it is very welcome. She
also advised that Council does have staff constantly looking for that sort of
thing as well.
The Director advised she would further like to discuss the
details with Councillor Citer.
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219
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Traffic Management Issues in St Ives
File: TM9/07
Vide: QN.7
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Question Without Notice from Councillor D
Ossip.
Earlier this year I moved a motion concerning traffic
management in St Ives. I am wondering if there is any update on the report
that was to be brought back to Council reflecting the current traffic flows
in St Ives.
Answered by Acting Director Operations
I will take that question on notice and report back. I am
not aware of any updates at the moment.
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Inspections
Committee – SETTING OF TIME, DATE AND RENDEZVOUS
An Inspections Committee will
take place to view the following property:
Canoon Road Netball Complex
The inspection will take place on
Saturday 1 August and Councillors will be advised of the time of the
Inspections Committee and transport options.
The Meeting closed
at 7.55pm
The Minutes of the Ordinary
Meeting of Council held on 28 July 2015 (Pages 1 - 12) were confirmed as a full
and accurate record of proceedings on 11 August 2015.
__________________________ __________________________
General Manager Mayor
/ Chairperson